Attendees and Reminders
Add attendees to events, track RSVP status (accepted, declined, no response), and set reminders with notifications.
Attendees and Reminders
Add attendees to calendar events, track their RSVP status, and set reminders so you and others are notified before the event.
Adding Attendees
How to Add Attendees
- Create or edit an event
- Find the Attendees (or Invite) section
- Search for team members by name
- Select them from the search results
- Repeat to add more attendees
Attendee List
- Name — Display name of each attendee
- RSVP status — Accepted, Declined, or No response (see below)
Attendees must be users in your CrystalQore organization. External guests may be supported depending on your configuration.
RSVP Tracking
Status Meanings
| Status | Meaning |
|---|---|
| Accepted | Attendee has confirmed they will attend |
| Declined | Attendee has declined the invitation |
| No response | Invitation sent; attendee hasn't responded yet |
Viewing RSVPs
- In the event — Open the event to see each attendee's status
- On the calendar — Some views show a summary (e.g., "3 accepted, 1 declined")
Responding to Invitations
When someone invites you:
- You receive a calendar notification (and possibly email, if configured)
- Open the event
- Click Accept, Decline, or Tentative (if available)
- Your response is recorded and visible to the organizer
Reminders
Setting a Reminder
- Create or edit an event
- Find the Reminders section
- Add a reminder and choose the time:
- 15 minutes before
- 30 minutes before
- 1 hour before
- 1 day before
- Or a custom value if supported
You can add multiple reminders (e.g., 1 day before and 15 minutes before).
How Reminders Are Delivered
Reminders are sent through CrystalQore's notification system:
- In-app — Bell icon badge and notification list
- Desktop — Browser/OS notifications (if enabled in Settings > Notifications)
See Notifications and Desktop Notifications for configuration.
Ensure notifications are enabled in Settings > Notifications. Without them, you may miss reminder alerts.
Reminders for Attendees
Attendees who accept the invitation typically receive their own reminders based on their notification settings. Reminder timing may be configurable per user.
Best Practices
- Add attendees early — Gives people time to respond and plan
- Set reminders — Especially for important or time-sensitive events
- Check RSVPs — Before the meeting, review who has accepted
Next Steps
- Creating Events — Full event creation guide
- Meeting Links — Add video meeting links for attendees
- Notifications — How notifications work
- Managing Notifications — View and manage notification center