Organizing Notes

Keep your notes organized with pinning, colors, search, duplicate, and export. Find what you need quickly and maintain a clutter-free note library.

Pin

Pinned notes stay at the top of your note list.

1. Open a note
2. Click the pin icon (usually in the note header or toolbar)
3. The note is pinned and appears at the top

Use pinning for:

• Frequently referenced notes
• Active projects
• Important references (e.g., meeting templates, procedures)

Unpin by clicking the pin icon again to return the note to normal ordering.

Colors

Color-coding helps you organize notes visually. Choose from 8 colors:

To apply a color:

1. Open the note or use the note's context menu
2. Select Color or the color picker
3. Choose one of the 8 colors

Colors appear as a tint or badge on the note in the list view, making it easy to scan by category.

Search

Search finds notes by content across your entire library.

1. Type in the search bar (usually at the top of the Notes view)
2. Results update as you type
3. Click a result to open that note

Search typically matches:

• Note title
• Note body content
• Text within the note

Duplicate

Duplicate creates a copy of an existing note.

1. Open the note you want to copy
2. Click Duplicate (or the duplicate icon)
3. A new note is created with the same content
4. Edit the duplicate as needed

Use duplicate for:

• Templates—create a base note and duplicate for new instances
• Variants—copy a note and modify for a similar purpose
• Backups before major edits

Export

Export downloads the note's content.

1. Open the note
2. Click Export (or Download / Export from the menu)
3. The note content is downloaded—typically as plain text, Markdown, or HTML depending on configuration

Use export for:

• Archiving notes outside CrystalQore
• Sharing with others who don't have access
• Backup before deleting
• Importing into other tools

Best Practices

• Pin sparingly — Pin only 3–5 notes so the top stays manageable
• Use colors consistently — Assign colors by category (e.g., all project notes in blue)
• Search often — Don't rely on scrolling; search when you need something specific
• Duplicate templates — Keep template notes and duplicate when starting something new