Email Signatures

Signatures are blocks of text and formatting appended to your outgoing emails. Use them for your name, title, company information, legal disclaimers, or social links.

Creating a Signature

Setting a Default Signature

You can mark one signature as your default. The default signature is automatically available when composing new emails.

1. Open your signatures list
2. Find the signature you want as default
3. Toggle Default on

Only one signature can be the default at a time. Setting a new default removes the flag from the previous one.

Using a Signature When Composing

While composing an email:

1. Click the Signature dropdown in the compose toolbar
2. Select the signature you want to insert
3. The signature's HTML content is placed at the cursor position

You can insert different signatures for different emails — the dropdown shows all your saved signatures.

Editing a Signature

1. Open your signatures list
2. Click the edit button on the signature you want to modify
3. Make changes in the editor
4. Click Save

Changes apply to future emails only; previously sent emails are not affected.

Deleting a Signature

1. Open your signatures list
2. Click the delete button on the signature
3. Confirm the deletion

If you delete your default signature, no signature will be set as default until you assign a new one.

Tips

• Keep it concise — Long signatures are often truncated or ignored by recipients
• Use web-safe fonts — Not all email clients render custom fonts; stick to Arial, Verdana, or Georgia
• Test with recipients — Send a test email to yourself or a colleague to verify the signature renders correctly across different email clients
• Include legal text — If your organization requires confidentiality notices, add them to the signature

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